Individual nominees on an entry may withdraw themselves, but the entry and/or nomination will stand as long as at least one team member remains.
To withdraw an entire entry at any step of the nominating process, the Submitter must send a petition to email@example.com to request the withdrawal and stating the reason for withdrawing.
Changes in Entrants
Name changes may be made at the discretion of the submitter up until the date of the Nominating Event.
The VES does not take a position on who should be named in a submission as long as an entrant is eligible per the Rules & Procedures. Choice of entrants is the responsibility of the submitting organization.
Submitters wishing to make a change in entrants must go to https://vesawards.sohonet.com and log onto their original online submission form using the username and password issued at the time of submission. They may then make the desired name substitution in entrants and click “Submit” to complete the change.
No name changes will be accepted after the Nominating Event on January 4, 2020 except in case of a legitimate challenge.
Challenges to Nominations
Challenges may be made only by an individual who would be personally affected by the outcome of the challenge. No proxy challenges will be allowed.
In the event of a challenge to a nominated individual after nominations have been made public, the challenger shall first contact the Submitter and the two parties shall attempt to settle the dispute. The Challenger shall, at the same time, advise the VES Awards Committee in writing of the challenge. Challenges must be made no later than January 13, 2020 and must be resolved no later than January 21, 2020. Both parties to the challenge shall keep the VES Awards Committee informed of their progress.
If the Submitter agrees to make a change, the Submitter shall send a petition to the VES to firstname.lastname@example.org, citing the reasons for the change and indicating the name(s) of the individuals being changed. Challenges not resolved within the stated two-week window shall result in the nominations remaining as originally publicized.
In the case of challenged nominations, substitutions MUST be approved by the overall VFX Supervisor or the overall VFX Producer of record. Only they have the authority to settle challenges.
The Awards Committee will consider the petition and if the request for the substitution is found to have merit, the Awards Committee will advise the concerned parties of its decision. The VES Awards Committee reserves the right to review any name substitutions and may act upon requests for name substitutions at its sole discretion.
UNDER EXTRAORDINARY CIRCUMSTANCES, should the parties involved feel that the Awards Committee decision is unjust, they may appeal the decision to the Executive Committee of the VES. However, by doing so the entire category will be pulled from the awards until such time as the Executive Committee delivers a decision. As the Awards Program runs on a very tight deadline this may mean that the winners will be announced sometime after the Awards event itself.
The VES is not responsible for failure on the media’s part to honor any name changes it grants, nor is it responsible for misspellings or any other incorrect information the press may report.